# Document Collection & Compliance Platform for Daycares — Full Reference
> Enrollment forms, document tracking, and compliance checklists for licensed daycare centers.
> URL: https://www.daycareregistrationforms.com
> Publisher: Bacano Systems LLC (makers of GetDocsSigned) | https://www.getdocssigned.com

## Product Overview

This is a compliance tracking and document collection platform built for licensed daycare centers, preschools, and childcare programs. It replaces paper enrollment packets and filing cabinets with a digital system where parents complete forms and upload documents from their phone.

## Core Features

### AI Enrollment Form Builder
Describe your enrollment form in plain language and AI generates it with the correct field types: text fields, checkboxes, signature blocks, file upload fields, date pickers. Forms can also be built by uploading an existing paper form or PDF — the AI recreates it digitally.

Each form gets a permanent published link. Share it once on your website, in welcome emails, or via text message. Every parent who enrolls uses the same link.

### Phone Document Collection
Parents photograph immunization cards, birth certificates, custody orders, and allergy action plans with their phone camera. Documents upload directly into the child's compliance folder. No scanning, no faxing, no emailing PDFs.

### Compliance Checklists Per Child
Every enrolled child has a digital folder with a compliance checklist. The checklist tracks:
- Enrollment form: collected / not collected
- Immunization records: collected / not collected / expiring
- Birth certificate: collected / not collected
- Medical/health history: collected / not collected
- Emergency contacts: collected / not collected
- Authorized pickup list: collected / not collected
- Allergy action plan: collected / not collected (if applicable)
- Medication authorization: collected / not collected (if applicable)
- Parent policy acknowledgment: signed / not signed
- And additional state-required documents

The checklist shows a completion percentage for each child and flags exactly what is missing.

### Compliance Dashboard
The dashboard shows:
- Total children enrolled
- Number of complete files (all required documents collected)
- Number of incomplete files (one or more documents missing)
- Overall compliance rate as a percentage
- List of children with incomplete files and what they're missing

### Automated Parent Reminders
When a child's file has missing documents, the system sends automated reminder emails to parents with a link to upload the missing items. Reminders continue on a schedule until all documents are received. Directors do not have to manually follow up.

### Inspection Readiness
When a licensing inspector arrives, the director opens the compliance dashboard and can pull any child's complete file instantly. All documents are stored digitally and accessible from any device. No filing cabinets, no missing folders, no scrambling.

## Pricing

Flat monthly pricing. Every plan includes unlimited staff accounts; the plan sets how much you can collect, never how many people can use it. Child record folders are capped per plan, as listed below.

| Plan | Price | Live forms | Responses/mo | Child record folders | AI builds/mo |
| --- | --- | --- | --- | --- | --- |
| Free | $0 | 1 | 10 | 1 | 2 |
| Starter | $9.99/mo | 3 | 40 | 5 | 10 |
| Professional | $49.99/mo | 5 | 75 | 10 | 20 |
| Business | $99.99/mo | 20 | 400 | 50 | 60 |
| Enterprise | $249/mo (contact sales) | unlimited | unlimited | unlimited | 150 |

- No per-user fees. No per-child fees.
- Plan limits are hard caps, never overage charges: reaching one prompts an upgrade and never produces a bill.
- Free plan to start, no credit card required.
- Paid plans have no trial: the free plan is the starting point, and upgrading charges your card that day and starts the plan immediately.
- Payment collection and fax are add-ons on paid plans, enabled by request rather than self-serve. Neither is available on the free plan. Email support@getdocssigned.com to ask for either.

## How It Compares to Alternatives

**vs. Paper forms:**
Paper enrollment takes 5-7 days of back-and-forth per child. This platform: same day. Paper requires 1-2 days of staff time to prepare for a licensing inspection. This platform: file completeness is visible at any moment. Paper costs $0/month in software but significant staff time. This platform: from $9.99/month.

**vs. Brightwheel:**
Brightwheel charges based on enrollment capacity — costs scale with center size. This platform is flat monthly pricing from $9.99 regardless of how many children are enrolled. Brightwheel is primarily an app-based communication tool; this platform is focused on compliance documentation.

**vs. Generic form builders (Jotform, Typeform):**
Generic form builders collect responses but don't organize them into per-child compliance folders, don't track completion status across your enrolled population, and don't send automated reminders for missing documents.

**vs. ProCare, ChildWatch:**
These are full daycare management platforms with billing, attendance, and scheduling — priced accordingly ($200-500+/month). This platform focuses specifically on enrollment documentation and compliance tracking from $9.99/month.

## Who Uses It

- Licensed daycare centers (all sizes)
- Preschools and pre-K programs
- Head Start and Early Head Start programs
- Family childcare homes (state-licensed)
- After-school care programs
- Summer childcare programs

## Common Use Cases

**New child enrollment:** Director sends parent the enrollment link. Parent completes all forms and uploads required documents from their phone. Child's compliance checklist populates automatically.

**Inspection preparation:** Director opens compliance dashboard. Reviews overall compliance rate and identifies any children with missing documents. Sends automated reminders to relevant parents. Going into inspection day, the director knows exactly which files are still incomplete and what each one is missing.

**Annual document updates:** Immunization records need updating as children receive new doses. The system flags records approaching expiration and sends parents automated reminder emails with upload links.

**Staff onboarding:** New staff members' required documents (background check clearance, CPR certification, education credentials) can be tracked using the same folder system.

## URL

https://www.daycareregistrationforms.com

## Related Resource

Free state-by-state daycare licensing requirements guide:
https://www.daycarelicensingrequirements.com

## Publisher

Bacano Systems LLC
Main e-signature product: https://www.getdocssigned.com